Step one - Adding the call number to the bib record:

Click on the piece of paper with little pencil icon (top left side of screen)

You are now in the bib record

Check to see if there is an 050 and an 090

If both 050 & 090 are in the record:

Delete the 050 - Click on the 050. Hit control F5

Then click on the just the 9 in the 090. It will turn a pretty shade of blue. Type 5. Place cursor on the right side of the line next to 050. Type 4

Hit F6. Place cursor over field. Click on it. Type 099. Hit tab twice. Type in RB 038 No. 3 (or whatever the label says)

Hit Control L to save. Click Continue. Click override.

If only an 090 is in the record:

Click on the just the 9 in the 090. It will turn a pretty shade of blue. Type 5. Place cursor on the right side of the line next to 050. Type 4

Hit F6. Place cursor over field. Click on it. Type 099. Hit tab twice. Type in RB 038 No. 3 (or whatever the label says)

Hit Control L to save. Click Continue. Click override.

Step 2 - Creating the item record:

Click on ITEMS (left side of screen)

Click New (top right side of screen)

Scan in barcode

Click arrow next to sublibrary and select UMSCA (UM Special Coll & Archives)

Click arrow next to collection select USPC (UM Special Collections)

Click arrow next to material type and select BOOK

Click arrow next to Item status and select 02 (Library Use Only)

Click Add

Step 3 - Creating the Holdings record:

Click on HOL Links tab

Click create new

Step 4 - Adding flag to book

Add flag with label on one side and barcode on other side

Write in pencil the call number in pencil on the top corner of the last blank page of the book

Done!

Exact transcription from title page, title page verso, colophon, covers, or other:

• 245 $a Title : $b subtitle / $c Statement of responsibility (author/creator/etc.)

Edition statement:

Field 250 is the place to look for help identifying matching editions. RDA records will have the edition spelled out in full, which is what we want the record to have. Older records may still have abbreviated edition statements (ex: 3rd rev. ed.).

• 250 $a Third revised edition.

Record accurate imprint information from title page, title page verso, colophon, covers, or other:

• 264 _1 $a Place of publication : $b Publisher, $c Date of publication.

Copyright dates are always in brackets with no period, followed by an additional 264 field showing that the inferred date is a copyright date.

• 264 _1 $a Place of publication : $b Publisher, $c [2010]
• 264 _4 $c ©2010

If no place of publication or publisher is identified anywhere on the piece:

• 264 _1 $a [Place of publication not identified] : $b [publisher not identified], $c 2009.

RDA records may also use several other 264 fields for Production, Distribution, or Manufacture. See a cataloger if you have questions.

Physical Description:

• 300 $a Pagination : $b illustrations, maps, etc. ; $c height dimension in cm

Carrier fields:

Each record must include carrier fields. Example for books/monographs/serials:

• 336 $a text $b txt $2 rdacontent
• 337 $a unmediated $b n $2 rdamedia
• 338 $a volume $b nc $2 rdacarrier

Call numbers:

All records require a well-formed Library of Congress (LC) call number, containing both $a (classification) and $b (cutter/date). If the call number is well-formed do not evaluate, edit or check. If a record has an LC call number with a volume designation (and no alternative number), ask a cataloger.

If a record has two LC call numbers, choose one call number and delete the other choice before exporting into the catalog.

• 050 $a D835.H4 $b I86 1997

or

• 090 $a D835.H4 $b I86 1997

Subject fields:

6XX At least one subject must be present unless it is a book of literature. Do not evaluate, edit or check any subject entry.

Creators/contributors/authors/editors:

1XX or 7XX If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.

You're done!

In Connexion:

• Add field 910 Initial and date in this format: ABC 06/20/2017
• Add field 928 AUTHORITY
• Update holdings (Action > Holdings > Update holdings). You will now see that it says Held by AUM at the top of the screen
• Change the 049 field from AUM to AUMBK
• Export record using the Export button (square icon with an E and arrow)
• Copy the number that shows in the pop-up box: FCL01.######### (copy everything after the “.”)

In Aleph:

• Search for the new bib record in Aleph Cataloging Module, by using the number you just copied in the Connexion pop-up box
• Paste number into top left search box in Aleph
• Click arrow
• Double click on Items on left side toolbar/menu
• In the bottom pane click on General Information (1) tab
• Stick barcode on top left corner
• Place cursor in barcode field to scan in barcode
• If update is black click it and if grayed it's already saved

Processing Instructions

We will attach barcodes and the call number labels on ID strips supplied by SCUA and inserted into each book.

Also, lightly write in pencil the accession / call no. on the inside rear cover, but avoid putting it on decorated end papers or on illustrated pages. If the rear cover is decorated use the last page of the item instead. Some items will have a SCUA internal accession number already on them, in the form of yyyy-n, and the call number can go wherever that is located.

Call numbers and 590/830 information for the collections:

Parker Collection (Sarah):

099 $a Parker $a 1

590: UMass Amherst Special Collections copy shelved as part of the Barbara Parker History of the Book Collection. Gift of Barbara Parker.

Also, 590 note on binding, marginalia, etc. (SCUA will supply)

830: Barbara Parker History of the Book Collection

Brabançonne Collection (Sarah):

099 $a Brabançonne $a 1

590: UMass Amherst Special Collections copy shelved as part of the Brabançonne Collection. Gift of ?

830: Brabançonne Collection

East German Collection (Peter):

099 $a DDR $a 1

590: UMass Amherst Special Collections copy shelved as part of the East German Collection. Gift of ?.

830: East German Collection

James Ellis Theater Collection (Everyone):

099 $a Ellis $a 1

590: UMass Amherst Special Collections copy shelved as part of the James Ellis Theater Collection. Gift of James Ellis.

830: James Ellis Theater Collection

James and Sibylle Fraser Collection (Sarah):

099 $a Fraser $a 1

590: UMass Amherst Special Collections copy shelved as part of the James and Sibylle Fraser Collection. Gift of James and Sibylle Fraser.

830: James and Sibylle Fraser Collection

Halpern Collection (Marcelle):

099 $a Halpern $a 1

590: UMass Amherst Special Collections copy shelved as part of the Paul Halpern Collection. Gift of Paul Halpern.

830: Paul Halpern Collection

Hampshire Council of Governments Collection (Meghan):

099 $a MS 704 $a 1

590: UMass Amherst Special Collections copy shelved as part of the Hampshire Council of Governments Collection. Gift of Hampshire Council of Governments.

830: Hampshire Council of Governments Collection

McCormack Collection (Sharon):

099 $a McCormack $a 1

590: UMass Amherst Special Collections copy shelved as part of the Mark H. McCormack Collection. Gift of Mark H. McCormack.

830: Mark H. McCormack Collection

Western New England Poetry Collection (Gary):

099 $a MS 561

590: UMass Amherst Special Collections copy shelved as part of the Western New England Poetry Collection. Gift of the Florence Poets Society and the author.

830: Western New England Poetry Collection

Athena Savas Collection (Eva):

099 $a Savas $a 1

590: UMass Amherst Special Collections copy shelved as part of the Athena Savas Collection. Gift of Athena Savas.

830: Athena Savas Collection

Science Fiction Collection (Barb and Peter):

099 $a Lerner $a 1

590: UMass Amherst Special Collections copy shelved as part of the Fred Lerner Science Fiction Collection. Gift of Fred Lerner.

830: Fred Lerner Science Fiction Collection

Melinda McIntosh Cookbook Collection (Kay):

099 Ask Danielle to explain

590: UMass Amherst Special Collections copy shelved as part of the Melinda McIntosh Cookbook Collection. Gift of Melinda McIntosh.

830: Melinda McIntosh Cookbook Collection

Catalog one book, then consult with Steve and Rob before continuing on with cataloging the rest of the collection.

Item records should be coded as follows:

Sublibrary: UMSCA

Collection: USPC

Material type: BOOK

Item status: 02

Multi-volume titles and serials

Each volume or issue gets its own number. The range of numbers used for that title goes in the 099 field and the Holdings Record. When the item is created, enter the volume or issue information in the “Enum. Level” and “Description” fields. Check the “Temporary Location” box, and enter the individual item call number in the “Call No.” field.

For example, let's say a Parker collection title has three volumes, and the next three numbers to be assigned are Parker 8, 9, and 10:

Bib Rec: 099 $a Parker $a 8-10 This gets automatically transferred to the Holdings Record when it is created.

First Item: Enum. Level.1 (A)(Vol.) 1 Call No.: $$hParker 8 Description: v.1

Second Item: Enum. Level.1 (A)(Vol.) 2 Call No.: $$hParker 9 Description: v.2

Third Item: Enum. Level.1 (A)(Vol.) 3 Call No.: $$hParker 10 Description: v.3