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Starting

When searching in OCLC Connexion, be sure to search the Title Page, NOT the Cover Title. The title and author/creator/editor information is available in the 245 field. Also, please double check the 040. This is very important:

  • We only accept English language records
  • RDA records will also have “rda“

040 $a DLC $b eng $e rda $c DLC $d AUM

Be sure for title Choose the exact transcription from title page, title page verso, colophon, covers, or other:

245 $a Title : $b subtitle / $c Statement of responsibility (author/creator/etc.)

Edition statement

Field 250 is the place to look for help identifying matching editions.

  • RDA records will have the edition spelled out in full or exactly as written on the title page verso
  • Non-RDA records may still have abbreviated edition statements

Ex: 250 $a Third revised edition. / 250 $a 3rd rev. ed.

Imprint

264 _1 $a Place of publication : $b Publisher, $c Date of publication.

OR

264 _1 $a Place of publication : $b Publisher, $c [Copyright Date] 264 _4 $c ©Copyright Date

If no place of publication or publisher is identified anywhere on the piece:

264 _1 $a [Place of publication not identified] : $b [publisher not identified], $c Date of publication.

RDA records may also use several other 264 fields for Production, Distribution, or Manufacture. Ask a cataloger if you have questions.

Physical description

300 $a Pagination : $b illustrations, maps, etc. ; $c height in cm

Carrier fields

Each record must include carrier fields These are RDA fields using 336, 337 and 338. The fields change depending on format.

Example for books/monographs/serials:

336 $a text $b txt $2 rdacontent 337 $a unmediated $b n $2 rdamedia 338 $a volume $b nc $2 rdacarrier

Call numbers

All records require a well-formed Library of Congress (LC) call number, containing both $a (classification) and $b (cutter/date). If the call number is well-formed do not evaluate, edit or check. If a record has an LC call number with a volume designation (and no alternative number), ask a cataloger.

If a record has two LC call numbers, choose one call number and delete the other choice before exporting into the catalog. You can evaluate the call number using Cataloger's Desktop. Call numbers belong in the 050 field with the second indicator of 4. Only use 090 for the call number when UMass is over-riding an already established call number for local purposes. Otherwise, ALL LC CALL NUMBERS BELONG IN 050.

050 _4 $a D835.H4 $b I86 1997

Subject fields

At least one subject must be present in a 6XX field unless it is a book of literature. Do not evaluate, edit or check any subject entry.

Creators/contributors/authors/editors

If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.

You're done!

Primary contact: Ann Kardos

sel_fastcat.1563809132.txt.gz · Last modified: 2019/07/22 15:25 by annk
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