This is an old revision of the document!
Beginning point:
A. Billing provides a withdrawal slip.
B. Book Repair provides info re a damaged book.
Step 1: Add “MI” to item “Status.”
Step 2: Add Circ. Note: “WDN 6-30-16; [initials, paid*].” *Provide a one or two word reason for withdrawal.
Decision point: If there are other available items, the process is finished.
If there is only one item:
Step 3: Suppress HOL record: (Field is “STA”; enter “SUPPRESSED” in field.)
Step 4: Suppress Bib record (as per HOL) and add 910 with “withdraw.”
Step 5: Check OPAC to confirm, “The library does not have available items.”
Step 6: Remove holdings from WorldCat.
End of process: If slip is from Billing, return slip to Billing.
When list of lost items to be withdrawn arrives from Billing, search each item by Bib number. Check for a 583 in the Bib confirming that the library has made a retention commitment to EAST.
No more needs to be done.
When the book arrives, determine if it is the same edition.
EAST lost and replaced [1-17-17, mfl].
EAST replacement copy [1-17-17, mfl].
* If the book is a paperback version of the same edition or a different edition: * * Add “MI” to item status. * * Add an internal note to the withdrawn item record (including brief information about the different edition):
EAST lost and replaced (1995 Dover Edition) [1-17-17, mfl] * Copy and remove the 583 from the bibliographic record.
EAST replacement copy for 1931 edition [1-17-17, mfl] * * Paste the 583 to the bibliographic record, which should look like this: 583 1- |a committed to retain |c 20160630 |d 20310630 |f EAST |u http://eastlibraries.org/retained-materials |z UMass copy: EAST commitment |5 MU
If we are replacing a book with a paperback version of the same edition, there is no need to report this to EAST. However, in order to keep our holdings accurate, ALL other replacements MUST be reported to EAST’s data librarian: Sara Amato: samato@blc.org.
More info:
https://eastlibraries.org/east-voting-members
— Primary contact: Marcelle Lipke 2017/2/3 14:09