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HLM Admin Management

HLM, or Holdings Management, is the EBSCO system that powers the exact match eJournal placard in EBSCO. Maintaining HLM means enabling subscribed, full-text eJournal content. Approximately 87% of our eJournal subscriptions (individual and package) are paid to EBSCO. Once something appears in HLM then you can go about the relatively simple process of enabling the package or title.

Also See

HLM Overview Page

The overview page for HLM in the EBSCOAdmin shows how many titles and packages we have enabled, as well as linking out to be able to create custom resources and packages, and to manage some of our universal settings. From this page you can get to the following

  • Titles and Packages
    • This placard will open up the search screen and default to selected.
  • Creating Custom Resources and Packages
    • Flesh out
  • Managing Links
    • This portal is similar to ranking in EDS, however, it is all managed by EBSCO.
      • EBSCO automatically applies the appropriate links when we activate a resource.
  • Upload/Download Holdings
    • This can be used to import external data into existing Packages
      • Documentation exists on EBSCO Connect and below for these functions
      • Downloading specific holdings is the only way to find Custom titles and packages
  • Notes.
    • However, HLM is hierarchical like SFX. Any note attached to a vendor will inherit down to Package and then Title.
    • There is no functional limit to how many notes you can create or attach to a record, but they do only appear in FTF and PubFinder, not in the Exact Match Screen

Enabling a New Resource

When a brand new resource appears in your queue it can be enabled in HLM.

How to Enable

  • Flesh out

When Not to Enable

  • Flesh out

Regular Maintenance in HLM


Renewals in HLM are easier than anywhere else. As long as the resource is still enabled and the number of titles is roughly the same as the title list/SFX target then things are just fine.


When a ceased or cancelled workflow step arrives in your Queue, the resource in HLM needs to be disabled.

  • Make changes to the notes in CORAL

Title Changes

  • Deselect in the first package (as long as they are not one of the PA publishers) and select it in the new package if applicable.

Platform Changes


Custom Content

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