Depository Transfers Theses Student Coders Packers

This document provides instructions to students for coding and packing theses for the Depository. The macros are to be used with the “tech1” login.

Setup

  • ALEPH tab settings (upper left corner of screen) should be:
    • Connect to = FCL01
    • Select ADM Library = DEP50
  • Wand in the Barcode.
  • Check Tab 2 item fields of the first item. These fields will duplicate for new items.
    • Sublibrary = UMDPT
    • Collection = UDBKS
    • Material Type = BOOK
      • If the Material Type is ISSBD, please separate and/or process as serials.
    • Call Number Type = 8
    • Item Status = 02
    • Item Process Status = TR (macro will change any other codes to TR)

Item Record

  • Click on Item Tab6. There should be a check mark under “Linked.” If not, click the “Link” button on the right. (When wanding in the next monograph, Tab6 should automatically appear.
  • ALT+F7 to change Item fields.
  • Check Temporary Location Box.
  • ALT+N to add “UM Box ####”
    • CHECK FOR A CIRC NOTE, “Return to Kay Dion.” Bring these vols to a supervisor.
    • Update these macros for each box packed.

HOL Record

  • ALT+G to the HOL record.
  • Check the following.
    • OWN=DP If OWN code is wrong, please put volume aside for me.
      • [If OWN code is UM, change it to DP. CTRL+L to save changes.]
    • 852 8
    • No call number in 852 8
      • To delete call number, click on subfield h or i, then CTRL+F7.
      • CTRL+L to save changes.
    • 856 55 field with a URL. [If this is not present, CTRL+U to add URL.]

Bib Record

  • ALT+1 to the Bib record.
  • Check: OWN=DP If OWN code is wrong, please put volume aside for me.
    • [If OWN code is UM, change it to DP. CTRL+L to save changes.]
  • CTRL+B to return to Barcode field.
archive/depository_transfers_theses_student_coders_packers.txt · Last modified: 2019/01/07 12:20 (external edit)
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